When deciding to sell your home, it is essential that you gather all your relevant documents that identify the property and certify that it is the correct owner. Nowadays it is easy and quick to obtain all these documents required for this process and with the support of VillasKey.
1 - Certificate of the Land Registry (or Certificate of Content
From the information provided by the land registry, you will be able to find out the composition of a particular building, the legitimacy of who intends to sell the property and what kind of charges may apply to it (mortgages, liens, etc.).
The certificate of land registration, in paper or digital format, may be required:
a) At presente, any Land Registry Office (see List), will have the entity and completed descriptions of the property;
b) A Permanent Certificate and the simplified building information can be obtained from the Predial Online Site of the Land Registry Predial.
2 - Building Permit
This document can be requested from any Finance Department and the information on the fiscal situation of the property and determine the entity responsible for compliance with the tax obligations relating thereto.
• At the Finance Portal, homeowners can obtain the property register of their properties.
• In replacement of the building permit, the certificate of the content of the matrix article (which has a validity of only one year) can be requested.
3 - Usage License
The Usage License is certified for the intended usage of the property in which must be in good condition for its purpose. This license must be requested from the Municipal Council of the county where the property is located. However, during the process of buying and selling, you can only present proof of the license application, if it has not yet been issued.
4 - Technical File of Housing
The Technical File of Housing is a document describing the main technical and functional characteristics of the property. It should be requested directly to the Municipal Council of the county where the property is located.
5 - Energy Certificate
The energy certificate is mandatory in new and old buildings from the time they are put on the market for sale or rent by the owners or real estate agents. This document must be presented when the purchase / sale, lease or lease agreement is signed, attesting the information disclosed at the beginning about the energy class to which the property belongs.
The certificate is a document that evaluates the energy efficiency of a property on an A + (very efficient) to F (inefficient) scale, issued by technicians authorized by the Energy Agency (ADENE).
It contains information on the energy consumption characteristics related to air conditioning and domestic hot water. Indicates improvement measures to reduce consumption, such as installing double glazing or reinforcing insulation, among others. The document is valid for 10 years for residential buildings. Properties with area less than 50 square meters are exempt from having energy certificate.
6 – Property Plans
In case the owners do not have the property plans, this can be obtained at the Municipal Council of the county where the property is located. They allow to observe in detail the distribution and measures the various divisions of the property, as well as confirm that the property is currently in compliance with the original plan.
7 - Copy of Scripture
The deeds of purchase and sale can be held in a Notary Office (Casa Segura) or in a Land Registry Office (Casa Pronto). The Acquisition and Mortgage records (when they occur) are requested while reading the deed.
When deciding to sell your property, it is important to have and provide the mediation agency with a copy of the deed of property, as it attests to your property, describing it and indicates - where there are - other obstacles such as mortgages which may cause the property to be on pending.